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Frequently Asked Questions

How do I add an event to Conference Alerts?
To add an event to the Conference Alerts database, please visit the home page and click on Add Event. There is no charge for an ordinary listing, but at the end of the listing process, you will be offered a paid service for additional publicity. Please simply ignore this if it is not needed.

Do I have to create an organizer account to add an event to Conference Alerts?
Yes. At the same time as adding an event you will be creating an organizer account. If you would like to add other events to Conference Alerts, and see them all listed together on one dashboard, please always log in to the same organizer account when adding events.

How do I subscribe to Conference Alerts?
To subscribe to receive conference information in your areas of interest, please visit the Conference Alerts home page and click on Subscribe. You will begin receiving conference information after you have confirmed your subscription.

Are organizer and subscriber accounts the same thing? What is the difference?
Subscriber accounts and organizer accounts are not the same thing. A subscriber account will allow you to receive email announcements and newsletters about events in your areas of interest. An organizer account will allow you to add, promote and edit events.

Can I be an organizer and a subscriber at the same time?
Yes. You will need to create one organizer account and one subscriber account. You will need to use two unique usernames.

How will the new Conference Alerts site affect my subscriber account if I subscribed using the old website?
You will have additional facilities such as an online dashboard listing events which match your personal profile. You will be able to choose whether you would like to receive the newsletter, and will be able to turn this function on and off at will. You will also be able to choose whether or not you would like to receive event announcements by email.

How do I log in to the new system if I subscribed using the old website?
The first time you log in to the new system, you should use the email address with which you subscribed to Conference Alerts as your username, and your PIN as your password. Once you are logged in to the system, you will be able to change your password if you want to.

How will the new Conference Alerts site affect me as an event organizer?
In addition to being able to choose a free listing or promote your event via a paid service, you will also be able to create an organizer account where you can see and edit all the events you are organizing.

As a conference organizer, how can I use Conference Alerts to promote my event?
You will be able to add your event as an ordinary free listing. In addition, 4 paid services for additional conference publicity will be offered:
•  Spotlight service: banner on home page - 200 USD per month
•  Featured event service: conference announcement emailed to subscribers - 100 USD
•  Ad box service: Ad box on pages of the site and in Conference Alerts Monthly - 25 USD per month See example
•  Banners on other pages of Conference Alerts - 50 USD per page per month See example


As an organizer, will I still be able to list my event for free?
Yes. Organizers will be able to add a maximum of 20 free listings per year (sliding window).

How do I edit the event I added on the old Conference Alerts website?
To edit your event, please log in, using your conference ID number as the username, and the event enquiries email for the conference as the password. You will need to log in separately for each conference you added using the old Conference Alerts website.

As an organizer, can I see all the events I have added to Conference Alerts in one place?
For events that were added to Conference Alerts on the old system, you will need to log in separately for each event.
On the new system it is possible to create a dashboard where all your events are listed together. To do this, create an organizer account, with a new user name and password. Each time you want to add an event to Conference Alerts, you should log in using this user name and password. All events will then be listed on your dashboard, and you will be able to edit and promote events from the dashboard.


What requirements must my event meet to be listed on Conference Alerts?
We do not list the following types of events:
•  Journals
•  Courses or training events
•  Awards ceremonies
•  Competitions
•  Lectures
•  Launches
•  Promotions
•  Events with only 1 speaker

The event must also meet the following requirements:
•  The website must be complete (not under construction), contain relevant conference details and be publicly accessible.
•  The website must clearly state the conference name, date and place.
•  The website must give topic areas to be covered at the conference.
•  There must be a contact email address or contact form on the conference website.
•  The website must have an English version.